Job Description

Our client is looking for a good administrator with strong technical, organisational and communication skills to undertake this varied, involving administration support role.

You will undertake an interesting mixture of admin, PA, facilities, clerical and reception duties as well as get involved with projects across several departments utilising your Excel, Word and analytical skills.

Being a front facing role, you will be the type of person who enjoys being the main meet and greet person to visitors, giving a fantastic first impression to the business.

This will suit someone who has achieved a good standard of education, ideally a degree or A levels plus a grade A or B at GCSE level in Maths & English.

Duties will involve the following:

Administration / Business Support

• Diary meetings for various Teams, send invites for events.
• Maintain Office budgets using Excel.
• Administer the onsite parking fund, manage the monthly social events.
• Support Senior Managers with ad-hoc project support by provide general admin support; faxing, photocopying, scanning etc.
• Assist PA/Business Support to arrange hotel, travel accommodation and car hire.
• Help PA/Business Support in organising training events, corporate events, arranging lunch for meetings for various teams.
• Support PA/Business Support in organising office moves.

Reception & Facilities

• Meet and greet all visitors on Reception.
• Provide courteous support for enquiries via phone.
• Deal with post, collect and frank the mail, take to Post Office.
• Be the first point of contact for facility issues for buildings.
• Assist the PA/Business Support with all aspects of Facilities management i.e. liaising with contractors, suppliers, maintenance visits and compliance with Health and Safety policy.
• Conduct and record Property Inspection and deal with any issues.
• Deal with health and safety matters.
• Process and record deliveries. Arrange for the disposal of equipment and redundant items.
• Keep reception area & stationery cupboard tidy.
• Check stationery, other office & kitchen supplies and restock when necessary.
• Liaise with cleaning company if any cleaning issues.
• Change kitchen towels in offices, take home to wash.
• Raise Purchase Orders for office and kitchen supplies & maintenance companies.
• Update Reception manual.
• Update the Fire Warden Lists for offices as required.
• Maintain and update the First Aider & Fire Warden Notices as required.

Required: skills, experience and academic qualifications

• A good standard of education including grade A or B GCSE Maths & English, ideally further qualifications such as A levels or degree.
• Nicely spoken with excellent communication skills and a high standard of personal presentation.
• Able to effectively multi task with a flexible approach and 'can do’ attitude.
• Good working knowledge of Excel, Word and Outlook, picks up technology easily.
• Ideally previous administrative experience, customer facing or reception experience.

Required Knowledge, Skills, and Abilities