Job Description

Main Duties & Responsibilities:

Finance

• Support the Account Manager to maintain their work in progress and debt profile
• Support the Account Manager to understand customer profitability
• Raise sales invoices in accordance with company policies and Vixen requirements
• Help maintain the purchase order system
• Input time sheets onto the relevant systems.
• Produce quotations in the required format and in line with agreed process
• Uploading information to the client's systems as required.
• Updating the clients CAFM system as required in a timely manner

• Dealing with invoice queries and achieving a suitable resolution

• Sending copy invoices and supporting documents were required for payment applications

• Reconciling Accounts

• Assisting with the preparation of weekly and monthly reports

Contract Support

• Carry out other general administration duties as required including a suitable filing system
• Liaison with the operations team from engineer to director level.
• Compiling absence returns in a timely and accurate manner
• Ensure that the Company is always presented in a good light.
• Updating all subcontractors' files, including filing all PPM/maintenance certificates for audit
• Monitor all training, including keeping records, booking training courses etc ensuring the site team are always compliant
• Monitor all site audits, recording all finds to Integral H&S
• Follow Company administration procedures.

Knowledge, Skills & Experience:

• Proficient IT skills including MS Word, MS Excel and MS PowerPoint
• Comfortable with data analysis and numerical reasoning
• Working towards, or have gained, a recognised finance qualification (preferably AAT)
• Excellent knowledge and use of Microsoft Excel
• Previous administration experience
• Excellent computer and I.T competencies
• Excellent written and verbal communication
• Good knowledge of ISO90001 principles
• Ability to prioritise workload and manage several tasks concurrently

Required Knowledge, Skills, and Abilities

• Proficient IT skills including MS Word, MS Excel and MS PowerPoint • Comfortable with data analysis and numerical reasoning • Working towards, or have gained, a recognised finance qualification (preferably AAT) • Excellent knowledge and use of Microsoft Excel • Previous administration experience • Excellent computer and I.T competencies • Excellent written and verbal communication • Good knowledge of ISO90001 principles • Ability to prioritise workload and manage several tasks concurrently